Group Venue Manager

A structured venue database for group bookings. Everything you need to know is on this page.

Start here

Look around using the sample data first. Try the Large groups view under "Find a venue".
When you're ready, delete the sample rows.
Add your own venues.

The free Notion plan is enough for one person. You only need a paid plan to share with a team.

The two fields that matter most

Private Room Type — five fixed values. Never add more.

Value	Meaning
Fully private (with door)	Enclosed, has a door
Semi-private (no door)	Screens only, sound carries
Whole-venue buyout	A floor or the whole site
Partitioned	Movable dividers
None	—

Agree these definitions once and "we booked a private room and it had no door" stops happening.

Coach Access — three fixed values: On-site, Nearby (walkable coach park), None.

Never published on a venue's website, and it decides more bookings than almost anything else. Put the detail in Drop-off Space — walking distance, surface, whether the coach can wait.

The one rule that keeps this working: never turn a dropdown into free text, and never let people add options as they go. A field holding yes, Y, 2 rooms and on request cannot be filtered.

Internal fields

Six fields are prefixed [Internal]: commission, payment terms, cancellation policy, contact, contact phone, notes. They are excluded from the proposal view by design.